Export Documentation

Different type of document in Export

• The commonly are used in export document that any may be document that may be required depending on the rule of government & importing country.
• Export documentation is vital for international trade, encompassing various papers like commercial invoices, packing lists, and certificates of origin. These documents ensure compliance with regulations and facilitate smooth customs clearance. Understanding their requirements and preparation is crucial for exporters navigating global markets efficiently.
  
• Export documentation encompasses all paperwork required for shipping goods internationally, ensuring compliance with regulations and facilitating smooth customs clearance. Key documents include commercial invoices, packing lists, and certificates of origin. Proper understanding and preparation of these documents are essential for successful global trade operations.
  
• Bill of Lading / Airway Bill
• Certificate of origin
• Commercial Invoice
• Consular Document
• Destination Control Statement
• Dock Receipt
• Export License
• Export Packing List
• Free Trade Documentation
• Inspection Certification
• Insurance Certification

Company Registrations

• Establishing an organization
• Opening a Bank Account
• Obtaining Permanent Account Number
• Obtaining Import-Export Code (IEC Code)
• Registration Cum Membership Certificate (RCMC)
• GST Number
• FSSAI Certificate (If we export food product)

Current Bank Account

• Any person owing a business or a partner or affiliated to the business eligible to open a current account.
• A current account help to business in the smooth flow of banking transaction.
• A current account can be created by an individual or proprietor or a company.

Import Export Code (IEC Code)

• Import Export Code is a 10-digit alpha numeric code issued on the basis of PAN entity.
• It is a license of Import-Export. Its application worth is only Rs.500.
• To Import or Exported in India, IEC code is mandatory. No Person or entity shall mark any import or export without IEC Code Number, unless specifically exempted.
• IEC is issued in electronic form (E-IEC) by Directorate General of Foreign Trade (DGFT) which is under ministry of commerce, Government of India.
• An IEC allotted permanent validity for export & import.

RCMC (Registration Cum Membership Certificate)

• RCMC is a membership certificate issued by Export Promotion Council or Commodity Board of India.
• This certificate is a proof of any exporter is registered with the council/Board.
• As per Foreign Trade policy, an exporter is required to get a RCMC certificate for availing benefits under the policy.
• There are 26 Export Promotion Council & Commodities board in India.

Goods & Services Tax

• GST Registration is mandatory for taxable person under GST.
• You would be required to get GST registration after crossing the limit of RS.20 Lakhs.
• Export of goods and services or both on payment of integrated tax and the exporter can claim refund of GST paid on such goods and services.

LUT Letter of Understanding

• Letter of undertaking is the document that the user provides declaring fulfilment of all requirement under GST.
• It is provided in the event that export is made without IGST being paid.
• If exporter fail to provide LUT, then he has to pay IGST.

AD Code

• An Authorised Dealer Code (AD Code) is a 14-digit numerical code provided by bank with which your business has a current account.
• Exporter have to register in every port, where he is clearance of goods from custom.
• At the time of custom clearance, your CHA asks you to provide AD Code registration for particular port.
• AD code is register to port where we export good, but it can be registering only one time or it is a one-time process in one port.

ISO Certificate

• A manufacturing process, documentation method service or management system that has met all standard for uniformity & quality control.
• ISO (International Organization for Standardization) is an independent non-governmental, international organization that develops standards to ensure the quality, safety & efficiency of product service & systems

FSSAI (Certificate for food only)

• FSSAI registration is mandatory compliance that ensure the safety of food product supplied or manufactured by various established in India.
• It is a food safety certificate issued by the respective food authority of India.

ADC (Certificate for Pharma)

• ADC means Assistant drug controller.
• We need to get an NoC from the ADC, When we wish to export cosmetic product or OTC product on the commercial basis or as a gift to your friend (non-commerce of basis) AD C NoC is obtained from the airport.

FDA Certificate

• The FDA certificate generally means companies registered with the US food & drug administration are often asked by their customer & suppliers to verify then FDA registration number & registration validity date especially in case of food manufacturer & exporter.

GMP Certificate

• A manufacturer who has gained GMP certification has demonstrated a strong commitment to following regulations and adhering to global GMP standards.

HACCP Certificate

• HACCP is a management method that address food safety.
• Through the study & control of biological, chemical & physical risk from raw material production, procurement & handling to manufacture distribution & consumption of finished product.

Kosher Certificate

• Every ingredient food additive & processing aid utilised in the creation of a product must also be KOSHER in order for it to be certified kosher & to be eligible for a kosher certificate.
• A KOSHER auditor must also approve the production process in order for it to be KOSHER Certified as it must meet all kosher regulation.
• If product manufacturing is also utilised to create non-Kosher goods that product may become non-kosher.

Quotation for Buyer

Product Name:-

Grade:-

Price:-

Product Specification

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Terms & Condition

Above is the FOB Price

Price Validity for 7 days only

Payment term 30% Advance & 70% Against Bill of Lading

Dispatch Cargo within 25 Days

No Refund & Return Policy

Risk & Responsibility

Packing Details

Free sample will provide

What is Performa Invoice (PI)/Contract?

• Performa Invoice is a type of contract which is sent to buyer for signing a contract & conformation of Order. In Performa invoice describe the purchasing items, packing list, Shipping weight, Transportation charges & Other many information is described.
• The purpose of the Performa Invoice is to make an easy process of sale.
• Once you send the Performa invoice, then customer is agreeing on price then you can send goods & services.
• Instead of demanding payment, Performa Invoice provides good-faith estimations, ensuring that the consumer understands exactly what to export. And the customer receives all necessary information and clarity regarding the transaction.

What is the Commercial Invoice?

• The commercial invoice is most important document in international trade ocean freight shipping.
• It is a legal document issued by Exporter to the importer in an international transaction & serves as a contract & a proof of sale between the buyer & seller.
• A commercial Invoice is a special document that help your package get through custom.
• Correct commercial invoice of assets for export helps the customs authorities to immediately decide the taxes and import duties applicable on the consignment, thereby avoiding delays.
• Commercial invoices contain a lot of important information about your shipment, such as where it came from, where it’s going, what it is, how many there are, what it’s used for, what it’s made of, and how much it costs.

Packing List

• Packing List is a document used in international trade. It provides information related to exporter & importer name, port of origin & port of destination, international, Freight Forwarder information about the shipment how it packed, Pallets Boxes, Weight, which type of material used in packaging & number that are noted outside of boxes.

Bill of Lading

• Bill of Lading is a required document to move a freight shipment. The Bill of Lading (BOI) is receipt of a freight services, accountant between freight carrier & shipper & a document of title.
• Bill of Lading is a document which is binding to driver & carrier all the details needed to process the freight shipment & invoice correctly.

Air Way Bill (AWB)

• An air way bill (AWB) is a document that accompanies goods shipped by an international air courier to provide details information about the shipment it to be tracked.
• There are multiple copies of the bill. So, that each party involved in the shipment can document it. The air consignment note is a type of bill.

Lorry Receipt (LR)

• The lorry receipt is given by the goods carrier whenever the goods are delivered by road.
• In receipt contain details name ,address of couriers, Identity of consigner, The date of booking of the consignee, Title place of origin to destination, Description of goods, The quantity of parcels total weight & freight costs.

E-Way Bill

• E-Way bill is an electronic way bill for movement of goods to be generated on the e-way bill portal.

COO – Certificate of Origin

• The certificate of origin (COO) is a document issued by an exporter which is provided details information a product is manufactured in a particular country.
• This document ultimately contains information regarding the product, its destination & the country expert.

Fumigation Certificate

• In most of the cases, Wooden material is used in packaging for export. Buyer insists suppliers to fumigate cargo & asked to provide fumigation certificate along with other export document.
• Fumigation is a legal requirement by the buyer in most of the country’s fumigation certificate is issued by fumigator obtained approval for fumigation from licensing authority.
• Most of the countries is not allow import without fumigation.

Phytosanitary Certificate

•  Phytosanitary Certificates for exports or re-export man only be issued by a public official who is technically qualified & duly authorized by the NPPD.
• Phytosanitary certificate for export is usually issued by the NPPD of the country where the plant product or regulated article was grown or processed.

Insurance Certificate

• A certificate of Insurance is a document used to provide information on specific insurance coverage.
• The certificate provides verification of insurance & usually contains information on types & limits of coverage, Insurance Company number, Named issued & Policies effective periods.

Testing Report of Product

• Product Testing is also called consumer testing or comparative testing, is a process of measuring the properties or performance of products.
• Product testing might be accomplished by a manufacturer, government agency an independent laboratory.

Health Certificate

• Health Certificate certifying that the government body of the exporting country has been examined this particular goods consignment. This certified also certifying the food of animal origin or non-exporting is fit for human consumption.

MSDS Material Safety Data Sheet

• The Material Safety Data Sheet is a technical document that provided details & comprehensive information about a controlled product including.
• Health effects resulting from exposure to the product.
• Risk assessment related to the handling storage or use of the product.
• Measure to protect worker at risk.
• Emergency Procedure

Third Party Inspection Certificate

• Third Party Inspection (TPI) is the inspection & testing activities by the third party.
• Third-party inspection is conducted with the purpose of certifying the compliance of a purchased product or service to international standard codes & customer technical specifications.
• Third-party certification assures that products are safer and more reliable, as they are designed by engineers rather than safety engineers.
• Third-party certification ensures safer and more reliable products design engineers instead of safety engineers to design the product.

Charter Engineer Certificate

• A charter engineer (CE) certificate is required if you are importing goods and materials from other countries to India. So, this certificate is issued to the importer by DGFT.

Declaration Letter

• In the declaration letter, we provide information about the product that does not violate or use material in the product or send a sample to another country. It has no commercial value.

Shipping Bill

• A shipping Bill is an important document required by customs authorities of clearance of goods.
• The shipping Bill is generated by system in two copies one as custom copy & one as exporter copy.

Bill of Entry

• Bill of entry is a legal document filed by importer or custom clearance agent on before the arrival of imported goods.
• It is presented to the custom department as a part of the custom clearance process. Bill of Entry can be issued for domestic consumption or bond clearance.

VGM Copy

• The purpose of the VGM requirement is to obtain the accurate gross weight of packed containers so that ship and terminal operators can prepare vessel storage space plans before loading cargo on ships. This requirement will protect the people and assets of ship and terminal operators as well as the cargo of shippers.

NOC from the Government

• If any goods are exported or imported which contain hazardous related products, then such import or export is permitted with the NOC (No Objection Certificate) obtained from various offices of the government such as if you want to export or import medical related products, then permission is granted with the NOC (No Objection Certificate) obtained from the Drug Controller Office of the Government.

NOC from Manufacturer

• GSP (Generalized System of Preferences).
• The Generalized System of Preferences (GSP) is a US trade program designed to promote economic development in the developing world by providing preferential duty-free entry for up to 4,800 products from 129 designated beneficiary countries and territories. The GSP was established on January 1, 1976, by the Trade Act 1974.
• e-BRC Electronic Bank Receipt Certificate
• The Bank Receipt Certificate (BRC) is issued by banks on the basis of receipt of payment against exports by the exporter. Any firm applying for benefits under the foreign trade policy is required to submit a valid BRC as proof of receipt of payment against exports made. The BRC details are entered in the DGFT application.
• Bill of Exchange is a written document which is bind one party to pay a specified amount to the second party on demand or a specified data. It is a similar to promising note.

Export Documentation

Pre-Shipment Documentation Bill of Exchange (Document required before export)

IEC, RCMC, GST

Pro Forma Invoice

Commercial Invoice

Packing List

AD Code Registration

Shipping Bill

VGM Copy

Insurance Certificate ‘

Shipper’s Letter of Instruction

Fumigation/Heat Treated Certificate

Phytosanitary Certificate

Post-Shipment Documentation (Document required after export)

Bill of Lading

Post shipment Invoice

Post Shipment Packing list

Airway Bill

Certificate of Origin

BRC Bank (Bank Realization Certificate)