Inside of International Communication
· International communication is the practice of communication that crosses borders. The increasing impact of globalization has led to the need for international communication.
Effective communication in export is crucial for global success. Clear, culturally-sensitive messaging ensures understanding across borders, fostering strong business relationships and efficient transactions.
How to do International Communication
Use of appropriate formality/informality in emails & letters
Correct way to address people
Business card etiquette
Time Management (Like when we send E-Mail)
Awareness of hierarchies
How to build trust :- Understand, Sensitivity & Readiness to adapt are an essential quality when conducting business across boundaries & cultural.
Mail Section
Hello!!
Greetings from (Your company name)
We are Manufacturer & Exporter of grocery product from India.
We are specialized in spices & cereals.
Please find the attached picture & brochure for your reference.
Please feel free contact us for your requirement
Waiting to hear you with positive feedback
Thanks & Regards
REGARDS
EXPORTER NAME
(EXPORT MANAGER)
Company Name:-
Email: –
WhatsApp No: –
Website: –
REAL SIGNATURE EXAMPLE:
REGARDS,
MUKESH AMBANI
(EXPORT MANAGER)
RELIEANCE GROUP LTD
EMAIL: -mukesh.relieance.com
WhatsApp:-+91 9876543210
Website:www.relieance.com
Buy Lead Email (When you got lead from Online platforms like B2B Website)
Hello!!
Greetings from (Your company name)
We got your inquiry for product.
We are Suppliers & Exporter of grocery product from India.
We are specialized in spices & cereals.
Please find the attached picture & brochure for your reference.
Please feel free contact us for your requirement
Waiting to hear you with positive feedback
Thanks & Regards
Follow up mails (When you do follow up, you can choose any below line)
How are you / I hope you are doing well
Please update on below email
Kindly update on below email
Did you got my last email waiting to hear you on below email
Still waiting to hear you on below email
Kindly let me know any update on order
Thanks & Regards
Cold E-Mail
Date:
Business intro letter party
Dear Mr./Ms.
SUB: ABC Global, suppliers of ‘W’ quality of 000000
I got your reference from consulate or website…
I take this opportunity to introduce myself that i am XYZ Proprietor/working for ABC Global Group, Ahmedabad, in Export Import Strategy and Planning
Department. We are in business since last… Years. For details, please refer links below: www.xyz.com We are exploring prospective future business opportunities with your esteemed organization. As initial step We are
pleased to offer you xxxxxx sample
would like to have a call with you, to better grasp what kind of supply we can give to your organization.
I Please let me know your availability by providing your contact number.
We thank you for spending your time to read this message. We are looking forward to hear from you.
Thanks & regards.
(Name and address of your organization) Name of person with designation.
Complete name of your company with address including telephone, mobile, email address
We are member of:
Membership No…..with Directorate General of Foreign Trade: WWW.DGFT.GOV.IN
Membership No….. with Gujarat Chamber of Commerce WWW.GCCI.ORG
Membership No……with Federation of India Exporter Organization WWW.FIEO.ORG
Price Email (When you give price)
Hello Jack !!
Greetings of the day
Please find Red Onion price as below
Red Onion (Red Onion size 50mm)
HS Code 07031010
USD 850 per ton FOB Mundra port
USD 950 ton CIF Jabal Ali Port UAE
Terms & Condition as below
Waiting to hear you with confirmation
Thanks & Regards
Email to Emabassy for Data (When you need trade directories/ Businesses list)
Subject: – Requirement of list for Ceramic tiles importer
Hello!!
Greetings from ABC Tiles
We are Manufacturer & Exporter of Ceramic & Porcelain Tiles from India.
We are Specialized in floor & wall tiles.
We want to export tiles in U.S.A
HS code: 6907
Kindly give us list of Ceramic & Porcelain Tiles Importer, Wholesaler, Stores & Showrooms, Distributors in U.S.A.
Thank You in Advance for your support
Signatures.
This is a format. You can keep your information in this format after replacing product information.
Message to Chamber of Commerce
Subject: -Requirement of list for Ceramic tiles importer
Hello!!
Greetings from (Company Name)
We are Manufacturer & Exporter of Ceramic & Porcelain Tiles from India.
We are Specialized in floor & wall tiles.
We want to export tiles in U.S.A
HS code: 6907
Kindly give us list of Ceramic & Porcelain Tiles Importer, Wholesaler, Stores & Showrooms, Distributors in U.S.A.
Thank You in Advance for your support
Signatures.
Message for Website (Send a message in contact us page)
Hello!!
Greetings from (Company Name)
We are Manufacturer & Exporter of ceramic & porcelain tiles from India.
For more details kindly visit our website
Feel free to contact us for your requirement
Thanks & Regards
Signatures
Approach effectively to overseas buyer
There is a various way to approaches to International Client.
Approach can be dependent on the type of business-like versatility of product, Competition in market, Norms & Restriction of that country uses of product, What the possibility of popularity of product etc.
These all factor is affected, when approaching to overseas buyers.
So, we need to know the strategy for approaching buyer
Understanding the buyer needs & objectives
Understand buyer persona
Maintain good communication with buyer
Negotiation is very important factor
Values
Mentality
Decision Making Process
Show our Genuinity & Creditability
Communication with buyer in professional ways:-
When your business starts receiving inquiries from interested buyers, Finding the right buyer and closing the deal cannot be a fast and easy journey Communicating with potential buyers can be frustrating and challenging.
· This play a very important role in closing the deals with a company that is based in another country.
· This plays a very important role in closing deals with a company that is based in another country. There are some steps involved in presenting and approaching an international buyer.
These are Effective communication in export
· Speak Clearly & slowly
· A little use of local language can go a long way.
· If you try speak in local Language keep your comment short
· Use social proof
· Become a trusted advisor
· Always be helping
· Listen more than speak
· Provide each detail in deep
Language Barriers
· The most common issue in international trade is language. Communicating with someone who speaks a different language is difficult for exporters.
· But with some careful planning and by outsourcing, we can find out the skills that we don’t have within the organization.
· We can overcome language barriers and increase revenue from international.
Ways of Communication
· One to one communication
· E-Mail/WhatsApp/Line/Telegram it can be depend on country which mode is more preferable by buyer.
How to contact buyer
· Different agencies are specialized in different import products, such as raw materials, agricultural, electric, IT equipment, and many other products.
· Having a foreign representative on your side can be helpful for you to find exactly who you need to be in contact
· Some foreign agencies are proactive & having buying agent in different country for looking suppliers such as yourself.
· Strategic buyer is a different to search them & larger company is do more research on our company for taking offer.
· We can do digital marketing & get some potential buyer. We can also take a help from experts & consultant.
· Target marketing will work, we can run a Facebook and LinkedIn marketing campaign, and we will receive inquiries from buyers.
· We find potential customers through the internet market. We must try a variety of strategies, some of which will work, and then we must repeat those strategies.
How to call buyer
Hello Sir,
How are you?
My name is ……….
I got your reference from this place.
We are Manufacturer & Exporter of this product. I want to know currently are you importing from India.
If you need more details, please let me know.
Thank You & Have a Great Day.
How to do Social Media Communication
· Do you know how to use social media to target audiences.
· In the end, social media offers an affordable way to interact with potential clients and partners who are spread around the world.